Job Description

Job Summary:

The Alumni Relations Officer will provide alumni engagement and advancement support to the School of Journalism and Mass Communication and the Department of Communication Arts, keeping our alumni and donors informed, connected, and engaged. This position will be responsible for planning and executing a variety of alumni events and initiatives, such as large-scale in-person gatherings, virtual livestreams, small-group networking and board meetings.


A successful candidate will demonstrate:

• facility for event planning, managing timelines and budgets, and making results-driven decisions;
• organization, initiative, and effective collaboration with teammates;
• polished communication skills, a knack for creative problem solving, and the ability to manage time effectively.

Primary responsibilities:

• Develop and implement strategy for alumni engagement aligned with advancement goals for the School of Journalism and Mass Communication and Department of Communication Arts.
• Execute engagement tactics to achieve unit objectives and track alumni engagement metrics and outcomes.
• Work closely with unit marketing and communications staff to ensure effective strategy and brand alignment.
• Develop and maintain relationships with a variety of internal and external stakeholders, including alumni, faculty and staff, and vendors.
• Work closely with Communications Manager and Specialist to develop marketing strategies for alumni programs, organize events, and analyze data to ensure alumni relations goals are being achieved.
• Manage timelines to ensure successful execution of all aspects of each engagement.
• Manage registration, marketing, and communication for virtual and in-person engagements, including on-site event management as needed (including some nights/weekends and out-of-state travel), and facilitate the involvement of other staff and volunteers.
• Plan event marketing strategies to drive attendance and engagement, including email campaigns, social media promotion and targeted outreach to our alumni population.

- Prepare pre- and post-event reports, detailing budget, attendance statistics, suggested improvements, etc.

• Engage with unit alumni boards, including meeting planning, communications, and recruitment.
• Work closely with unit leadership and Director of Development on donor relations, prospect identification, and annual giving events such as Day of the Badger, and steward donor generosity on behalf of both departments.
• Engage with faculty to identify alumni with affinity and facilitate relationship building.

Responsibilities:

Executes marketing strategies for alumni programs, organizes events and analyzes data to ensure alumni relations goals are being achieved.

• 30% Plans and leads the implementation of major alumni events, volunteer committees, and activities in alignment with strategic initiatives and objectives
• 30% Plans, directs, and executes alumni visits and discovery calls, passing leads to the appropriate major gift officers to cultivate relationships to assist in achieving established donor goals
• 30% Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about established programs based on set material or standards
• 10% Monitors, organizes, and updates donor records, and implements operating policies and procedures

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.


The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Required
Bachelor's Degree
Degree in communications, non-profit management, or related field.

Qualifications:

Required Qualifications:

• 3+ years of professional experience.
• Experience planning, managing and executing events.
• Experience managing event marketing and communications.
• Experience communicating and building relationships with various stakeholders.
• Strong attention to detail and organizational and project management skills.
• Strong written and oral communication skills, including comfort with public speaking and presentations.
• Excellent customer service and interpersonal skills.
• Experience collaborating on teams working toward a common goal.

Preferred Qualifications:

• Higher education or nonprofit experience.
• Experience gathering and analyzing data to report impact and inform decision making.
• Experience in development/fundraising.

Work Type:

Full Time: 100%


It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $51,955 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary range for this position is $51,955 to $74,296 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

Please click on the "Apply Now" button to start the application process.


Applications must be submitted by 11:55 p.m. on January 17, 2025. To apply, please upload a cover letter and resume. Your cover letter and resume should address how your skills, knowledge, and abilities are transferable to the qualifications for this role. Additional materials submitted other than your cover letter and resume will not be considered in the first round review, but writing samples and a presentation will be requested for finalists selected to interview.


Selected applicants will receive an invitation to participate in virtual interviews 10 business days following the application deadline. Those moving on to second-round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.


At UW-Madison, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, we encourage you to apply.


For questions on the position, contact: Kathleen Bartzen Culver, Director, School of Journalism and Mass Communication, kbculver@wisc.edu.

Contact:

Kathleen Culver
kbculver@wisc.edu
608-575-4082
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Alumni Relations Officer(AV007)

Department(s):

A48-COL OF LETTERS & SCIENCE/JOURN & MASS COM/JN & MASS

Employment Class:

Academic Staff-Renewable

Job Number:

308609-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.


Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.


The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).


The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Tags

Holiday work, Permanent employment, Full time, Remote job, Night shift,

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