Job Description

About the Opportunity

This is an opportunity for a Marketing and Transaction Coordinator to join a top performing real estate sales team at Compass. Join a team of 12 awesome agents and a powerhouse “back of house” team of 7 support staff (you will be one of them) to support the 3-5 sales agents in their day to day business.This is a hybrid role with the opportunity to WFH 4 days a week, until further notice. This role is a great opportunity to understand the workings of a highly successful real estate agent/team in NYC.

About the Company

Our client is a full service real estate company within Compass, specializing in all aspects of residential real estate including rentals, sales, new development and investments. Their slogan is “we have all of your needs under one roof” and their mission is ultimately to remove uncertainty/stress from what is usually an incredibly frustrating/challenging process. They have exclusive relationships with some of NYC’s top developers & help all of their clients build wealth through the vehicle of real estate.

Role & Responsibilities

● Support agents in their day to day role/s with tasks related to the sales listing/buyer process including but not limited to:

○ Point person on submitting & following up on coop/condo Board Packages (overseeing the process, done by a third party)

○ Creating listing agreements and coordinating signatures and sending to the listings department

○ Coordinating with management companies for building due diligence documents

○ Entering new listings into listing distribution systems, StreetEasy, and uploading all media

○ Contacting management for any building/unit questions from customers

○ Updating listings online for price drops, status changes, etc.

○ Facilitating deal sheets and necessary info for accepted offers

○ Tracking contracts and following up with attorneys

○ Coordinating interviews and closings when buyer applications are approved

○ Sending out commission bills and payment instructions to attorneys

○ Submitting expenses for marketing reimbursements

● Lead and execute upon the marketing efforts (Social Media, Email newsletters, mailers, show sheets) required for sales listing/buyer pipeline - you will also be managing/working with a marketing specialist

● Run point on execution of sales listing activities (photography scheduling, staging, advertising)

● Own the data accuracy of our industry leading CRM (via Hubspot) relating to the sales pipelines (we have plenty of automation that will automatically inform you of tasks)

● Vet new referral opportunities for the sales agents

● Analyzing and presenting comps (mostly for appraisals)

● Managing our project management systems (Asana & Hubspot) effectively to ensure all tasks are completed ● Introduce potential new agents to team leader (recruiting bonus opportunity) 

● Work with “back of house” team and outside vendors and stakeholders

Core Competencies

● Efficient Response Times (< 1hr Slack & < 3hr email)

● Ability to multitask & prioritize

● Ability to thrive in a high paced environment

● Excellent time mgmt skills

● Experience with CRMs & project management software

● High level of attention to detail

● Excellent communication skills

● Experience working with multiple agents/transactions simultaneously

Qualifications & Requirements

● NY Real Estate license is a plus but not essential. If you meet the other requirements of the role - we want to hear from you!

● 2 years of sales support experience

● Knowledge of Google Suite

● Knowledge of Sales Process (buyer & listing)

● Knowledge of Mortgage Process

● Knowledge of Board Packager

● Team player attitude

● Always act in a professional manner

o leadership, behavior, attitude and dress

● Acts in the best interest of the company

● Adhere to Company values

● Leadership style driven by empathy & understanding

● High Energy, Solutions Driven, Personable

● Knowledge of Hubspot

● Knowledge of Asana

● Knowledge of Slack

● Knowledge of Keynote / Powerpoint

● Experience in personal development and/or business coaching (Tony Robbins, Tom Ferry, Brian Buffini, Ninja Selling, etc.)

The Compelling Future:

● Work with the #1 team in Brooklyn of the #1 Company in the country!

● Work for the fastest growing and most innovative real estate company in the US (and soon to be the world) - Compass

● Salary base 60 - 70K PLUS Performance Based Additional Bonus Structure 

● Growth Opportunities

● Paid vacation, company outings and other perks

● Consistent and Innovative Professional & Personal Business Development

● Professional & personal 1 on 1 coaching/mentorship with the Founder the Team

● A culture of performance and people - a team completely dedicated to supporting each other both at work and out of the office

● Be a part of cutting edge technology, strategies, innovation and the re-invention of how modern day real estate is practiced

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