Job Description

Date Posted: 02/10/2025

Hiring Organization: Rose International

Position Number: 477979

Job Title: Candidate Concierge

Job Location: San Francisco, CA, USA, 94103

Work Model: Onsite

Shift: 40 hours a week, or as required by the business needs for the role. From time-to-time, after hours work may be needed

Employment Type: Temporary

Estimated Duration (In months): 13

Min Hourly Rate($): 40.00

Max Hourly Rate($): 50.00

Must Have Skills/Attributes: Administrative, Hospitality, Scheduling, Time Management

Job Description

*** Ability to be in the office (San Francisco) up to 5 days per week

*** Occasional responsibilities outside of normal working hours

Required Experience:

• 3+ years of experience in executive administration, concierge, and/or hospitality

• Relevant experience within hospitality and/or workplace services at a corporate company, technology company preferred

• Proven organization and attention-to-detail skills, ability to prioritize in order to meet deadlines and provide high quality service to clients

• Anticipate possible issues before they arise, and effectively problem solve in advance using creative thinking and collaborative problem solving

• Must exercise a high level of discretion, professional judgment, and executive presence

• World Class customer service and hospitality approach - our candidates are our guests, and we’re they’re hosts

• Strong relationship-building skills and experience working closely with senior leaders - the ability to develop strong working relationships with other business functions quickly, to operationalize key strategic initiatives

• Strong planning, troubleshooting and execution skills; operating calmly in the face of pressure, chaos, change and ambiguity

• Excellent written and verbal communication skills

• Strong conversational skills with people of all different backgrounds; stays up to speed on current/world/tech news in order to adapt to various conversations

• Passion for employee experience and hospitality

As the first point of contact for candidates visiting the San Francisco office, you play a vital role in embodying Client warm and welcoming culture. Your genuine passion for our mission will shine through as you act as a gracious host, ensuring that each candidate's experience is memorable and seamless. From the moment they arrive, you will provide personalized, white-glove service, making them feel valued and at home in our community. Your goal is to create an atmosphere that reflects the essence of Client: friendly, authentic, and inspiring.

Candidate Concierge Responsibilities:

• Liaise between Recruiting, Executive Admins, Ground Control, Security and any other office operational team, in order to provide an efficient and seamless white-glove experience for recruiting candidates.

• Partner closely with Recruiting in order to act as the on the ground host for all in-person recruiting candidates, ensuring they are registered, greeted, and escorted throughout their visit. In addition, making sure we’re on top of temperature control, room booking, space changes, etc.

• Maintain a strong relationship with all Executive Team Administrators, and the broader admin community, to partner in hosting recruiting candidates onsite ensuring they’re meeting the right leaders at the right times, in the right places

• Develop strong candidate, partner and stakeholder relationships (Hiring Managers, Recruiting, Core Values, Ground Control, Travel Vendors, etc) and maintain effective communication channels. We provide white-glove service for our clients as well as our candidates

• Maintain an understanding of all office operational nuances including operating hours, safety protocols, access policies and processes, facilities and mailroom processes, IT support, construction projects, room booking processes, event schedules, etc.

• Maintain a deep level of confidentiality regarding sensitive information and demonstrate strong professional judgment

• Using our applicant tracking system and other relevant recruiting systems/tools and processes to keep organized and help keep our busy team on track.

• Innovating and improving our systems - we are pioneering a new recruiting process, and we need someone who is organized, creative and driven to help us design, build and implement them

• Assist with additional recruiting scheduling requests, tasks, projects, programs and events during candidate down-time.

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

Job Tags

Similar Jobs