Job Description

Our client, a well-established finance firm based in Santa Monica, is seeking a sharp and versatile Administrative/Personal Assistant to support their Founder. The ideal candidate will be a highly organized, detail-oriented professional with exceptional administrative skills and a proactive, cheerful can-do attitude.

Key Responsibilities:

Administrative Support

• Manage scheduling, calendar coordination, and meeting logistics.
• Prepare correspondence, reports, and presentations with a high degree of accuracy.
• Serve as the first point of contact for clients and partners, delivering a polished and professional experience.
• Maintain and organize office systems, including filing and supplies management.
• Support event planning, travel arrangements, and expense reporting.
• Assist with project management and follow-up tasks as assigned.
• Coordinate internal communications and assist with company-wide initiatives.

Personal Assistant Support for Founder

• Manage personal appointments, reservations, and travel for the Founder.
• Handle occasional personal errands and administrative tasks outside of the firm’s core operations.
• Provide logistical support for personal engagements, special projects, and events.
• Exercise utmost confidentiality and discretion at all times.

Qualifications:

• 2+ years of experience in an administrative role, preferably within finance, consulting, or a similar professional setting.
• Outstanding organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Ability to multitask, prioritize effectively, and meet deadlines.
• Discretion, professionalism, and a proactive attitude are a must.
• Bachelor's degree preferred, but not required.

This position is 100% onsite in the office

Base salary up to $80k plus great benefits and bonus

We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements

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